CRM matched to your crews
Your field app's client tools, HubSpot, Zoho CRM, or Pipedrive compared on property records and sync.
The Problem
Estimates Go Unanswered and Maintenance Clients Drift Each Spring
It shows up once you have more properties than you can remember by street. Estimates, property details, and renewal dates sit in your field app, a notebook, and the truck.
01 · Late estimates
Estimates go out days after the site visit.
Each site visit creates an estimate task with a due date and follow-up.
02 · Missed renewals
Maintenance clients lapse because nobody asked in winter.
Renewal offers go out each winter before the season starts.
03 · Lost measurements
Lot size and irrigation zones live in someone's notes.
Every property record holds lot size, turf area, beds, and irrigation zones.
04 · Forgotten upsells
Aeration and mulch lists get rebuilt from memory each year.
Seasonal enhancement lists build from each property's services and size.
You walk a backyard on Tuesday, measure the beds, and promise a patio estimate by Friday. It goes out the next Wednesday, and the homeowner hired the crew that sent theirs first. Spring arrives, and half your maintenance clients haven't renewed because nobody asked in February. Each property's lot size, turf area, and irrigation zones live in someone's notes. And the aeration and mulch upsell list gets rebuilt from memory every year.
We start with the property: what's there, how big it is, and which services it buys each season. Then we set up the CRM that fits, log lot size, turf area, beds, and irrigation zones, and build estimate stages for maintenance and design-build work. Renewals go out in winter, enhancement offers go out by season, and every estimate gets follow-up until the client decides. Your field app keeps crews moving, and the CRM fills the schedule.
Properties measured once
Lot size, turf area, beds, and irrigation zones sit on the record for every future quote.
Estimates followed to a decision
Every site visit becomes an estimate with a due date and follow-up until the client answers.
Seasons sold in advance
Winter renewals and seasonal enhancement offers go out before crews are booked solid.
Our Landscape CRM Setup Process
From Property Review to Estimates and Renewals in Five Steps
You approve the CRM, property fields, estimate stages, and every renewal message. Sample properties run through estimates and seasonal offers before your office relies on it.
We look at how estimates, property details, renewals, and upsells move through your company now, and what your field software already does. You get a short written plan. If Jobber or LMN covers it with better setup, we'll say so before we quote.
What's Included
What You Get With Landscape CRM Software Setup
Every plan covers the CRM choice, property records, estimate stages, and seasonal lists. Higher plans add field software sync, renewal and snow campaigns, texting, design-build stages, migration, and dashboards.
Compare Options
DeveloperLook vs Field App Alone vs Notebook and Sheets
Field apps such as Jobber and LMN run crews and invoices well, and a notebook costs nothing. Here is where each falls short once estimates, renewals, and seasonal upsells pile up.
| Feature | DeveloperLookBest fit | Field app alone | Notebook and sheets |
|---|---|---|---|
| CRM choice | Matched to your company | Built into the app | None |
| Property details | Lot, turf, beds, and zones | Address and notes | Crew memory |
| Estimate follow-up | Timed until a decision | Quote reminders | When you remember |
| Winter renewals | Campaigns before spring | Manual | Phone calls |
| Seasonal upsells | Lists by property and size | Varies by plan | Rebuilt each year |
| Crews and routes | Stay in your field app | Native | Whiteboard |
| Cost to start | From $950, fixed scope | Included in your plan | Free |
| Speed to start | 2 to 3 weeks | Already running | Today |
DeveloperLook
Field app alone
- CRM choice
- DeveloperLook: Matched to your companyField app alone: Built into the app
- Property details
- DeveloperLook: Lot, turf, beds, and zonesField app alone: Address and notes
- Estimate follow-up
- DeveloperLook: Timed until a decisionField app alone: Quote reminders
- Winter renewals
- DeveloperLook: Campaigns before springField app alone: Manual
- Seasonal upsells
- DeveloperLook: Lists by property and sizeField app alone: Varies by plan
- Crews and routes
- DeveloperLook: Stay in your field appField app alone: Native
- Cost to start
- DeveloperLook: From $950, fixed scopeField app alone: Included in your plan
- Speed to start
- DeveloperLook: 2 to 3 weeksField app alone: Already running
Projects We've Built
Construction, Design, and Project App Work We Have Built
Construction, architecture, and interior design sites plus a project tracking web app our team built, where project and client details had to stay organized. None were CRM setups.
Huantume Construction Website Design
- Construction
- Website
Archies Architecture Firm Website Design
- Architecture & Interior
- Website
Interio Residential and Commercial Interior Design Website
- Architecture & Interior
- Website
Logify Project Risk and Control Management Web App
- Logistics & Transportation
- Construction
- Dashboard
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built websites, dashboards, and integrations for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Landscapers Trust Us With Their CRM
Landscaping is seasonal, so timing decides whether clients renew. These habits keep your CRM useful to estimators and the office without slowing crews.
Built around your seasons
We time renewals, enhancement offers, and snow contracts to your climate and calendar. A spring campaign that lands in May is a month too late.
Measure once, quote often
We save measurements from aerial imagery or site visits on each property. Estimators stop re-measuring the same yard for every new quote.
Field app checked first
Many field apps now include quotes and client follow-up. If yours covers the work, we configure it and skip the extra CRM fee.
Notes from the truck
Crew leads add property notes and photos from a phone at the curb. We keep the fields short, because nobody types paragraphs in work gloves.
Opt-in before texts
A client's opt-in, with its date and source, is saved before the first estimate text goes out. Under TCPA rules, that record is your proof.
Property history stays yours
Clients, properties, and estimate history sit in your company's account. If you change field software, years of measurements and notes move with you.
Overview
Who sets up a CRM for landscapers and lawn care companies?
DeveloperLook sets up a CRM for landscapers that turns site visits into signed jobs and keeps maintenance clients renewing. We log lot size, turf area, and irrigation zones, track maintenance and design-build estimates, and run winter renewal and seasonal offers. Setups start at $950 and take 2 to 8 weeks, and crews stay in your field app.
DEVELOPERLOOK
Project facts · CRM for Landscapers: Setup and Automation
- Service
- CRM for Landscapers: Setup and Automation (properties, estimates, renewals)
- Typical timeline
- 2 to 3 weeks, or 5 to 8 weeks for multi-crew companies
- Platforms
- HubSpot, Zoho CRM, Pipedrive, and Salesforce
- Built with
- Jobber, LMN, SingleOps, Twilio, QuickBooks, and Zapier
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30, 45, or 60 days, set by plan
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $950 USD, fixed scope after a free review
Reviewed 7 Oct 2026 by Saimul Islam
Good fit
Residential maintenance companies
You run weekly mowing and seasonal services for hundreds of homes. You need a CRM for landscaping company growth that tracks each property's services and renewal date.
Design-build landscape contractors
You sell patios, plantings, and outdoor lighting through site visits and drawn estimates. You need estimate stages, deposits, and follow-up until the client decides.
Lawn care program companies
You sell fertilization and weed control programs by turf area. You want each lawn's square footage and program on record, so renewals and add-ons are quick to quote.
Teams on Jobber, LMN, or SingleOps
Your field software runs crews, routes, and invoices. You want landscape CRM software beside it for estimates, renewals, and marketing, not a second scheduling app.
Agencies marketing for landscapers
You run ads and SEO for landscaping companies and need CRM data that ties signed maintenance contracts and design-build jobs to campaigns.
Not a fit
Commercial work in Aspire
You run commercial maintenance contracts in Aspire and need it synced with your other systems. Our Aspire Landscape Software Integration page covers that.
Few web estimate requests
Few estimate requests come from your website today, so a CRM would have little to track. Our Landscaping Website Design Services page should come first.
Online price calculator
You want visitors to price a lawn or patio on your website themselves. Our Landscaping Cost Calculator Development page covers that.
Budget under $950
You run one crew and your budget is under $950. Your field software's client list and quote follow-ups are enough for now.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for CRM for Landscapers
These are starting points in USD. Your final price depends on property count, your field software, and whether you sell snow and design-build work, and you get a fixed proposal after a free review.
For landscaping companies moving properties and estimates out of notebooks and spreadsheets.
$950one-time, USD
- CRM recommendation for your company
- Property records with lot, turf, and irrigation zones
- Estimate pipeline with follow-up to a decision
- Seasonal program and enhancement lists
- Import of up to 2,500 properties
- 30 days post-launch support
Recommended
For companies that want the field app synced and every season sold before it starts.
$2,350one-time, USD
- Everything in Landscaper Starter
- Jobber, LMN, or SingleOps sync where APIs allow
- Winter renewal campaigns for maintenance agreements
- Snow removal contract pipeline
- Consent-based texting with 10DLC registration
- 45 days post-launch support
For companies with several crews or branches, design-build divisions, or a CRM to replace.
$4,750one-time, USD
- Everything in Seasonal Sales Workflows
- Migration from another CRM with property history
- Design-build project stages with deposits
- Crew and branch routing and permissions
- Revenue by service line and source dashboard
- 60 days post-launch support
For Agencies
White-Label CRM for Landscapers, Built for Your Agency
You own the client relationship. We build the CRM behind your landscaping campaigns: estimate requests, winter renewals, and reports that tie signed contracts and design-build jobs to campaigns. Everything runs under your brand, in accounts your client owns.
How the partnership works
White label: your client only ever sees your brand
- Your client
- You, the agency
- DeveloperLook
Send the client details
Their field app, services, property count, and the numbers the owner tracks.
- Client needs
- You share the details
- Details received
We map the season
You receive a property and renewal map with one fixed price.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Configure and launch
We configure, test with sample properties, train under your brand, and hand over access.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
Behind your brand
We speak as your team on calls, guides, and training.
Contracts by campaign
Reports connect signed maintenance contracts and projects to the campaigns behind them.
Maintenance to design-build
One setup pattern for mowing routes, lawn programs, and outdoor builds.
Winter launch
We launch in winter so renewal campaigns go out on time.
The Right Technology for Your Project
Technology Stack
Your field software keeps crews and invoices. We add the CRM that fits and connect texting and accounting where each tool's API allows.
HubSpot- Zoho CRM
- Pipedrive
Salesforce
- Jobber
- LMN
- SingleOps
- Service Autopilot
Twilio- CallRail
- Gmail
- Google Calendar
QuickBooks
Xero
Zapier
Google Sheets
FAQ
Frequently Asked Questions
Straight answers on cost, setup time, project tracking, templates, field apps, snow contracts, and choosing a CRM.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
A landscaper setup starts at $950, covering the CRM choice, property records with measurements, estimate stages with follow-up, and seasonal lists. Field software sync, winter renewals, snow contracts, and texting start at $2,350, and multi-crew companies with migration start at $4,750. CRM licenses and texting fees go to those vendors.
Most landscaping companies are live in 2 to 3 weeks. Adding field software sync, renewal campaigns, and snow contracts takes 3 to 5 weeks, and multi-crew companies with migration take 5 to 8 weeks. Starting in late fall leaves time for winter renewals to go out before spring.
A CRM tracks each landscaping project from first call to final walkthrough, beside the property it belongs to. Design-build jobs move through site visit, estimate, signed contract, deposit, install, and completion stages. Your field app still schedules crews, while the CRM shows which projects are waiting on a decision or a payment.
Six features matter most: measured property records, estimate follow-up, service plans, winter renewals, seasonal upsell lists, and field app sync. Lawn care companies add program tracking by turf area, so each lawn's fertilization rounds and renewal date sit on one record. Mobile notes for crew leads matter more than dashboards nobody opens.
Start with templates for the messages you send every season, then adjust them to your services. Good CRM landscaping templates cover estimate follow-up, winter renewal offers, spring cleanup reminders, aeration and mulch offers, and snow contract renewals. We write them in your voice and set when each one sends.
The best CRM for landscape company owners is the one that works with your field software. Many residential companies get enough from Jobber's or LMN's client tools, then add HubSpot or Zoho CRM when marketing grows. Commercial-heavy companies often run Aspire, which our Aspire integration page covers.
Often, yes, for scheduling-led companies. These field apps keep clients, quotes, and jobs, and Jobber adds automated quote follow-ups. A separate CRM helps when you run marketing campaigns, long design-build sales, or renewals across hundreds of properties. We'll say in the free review if your field app is enough.
Yes. HubSpot, Zoho CRM, and Pipedrive all have phone apps, and your field software almost certainly has one too. We keep crews in one app, usually the field app for job notes and photos, with property details synced from the CRM. Estimators get the CRM's mobile app for site visits and quotes.
Yes, snow removal gets its own pipeline beside landscaping. Each site record holds the contract type (per push, per event, or seasonal), trigger depth, priority, and renewal date. Renewal offers go out in late summer, so contracts are signed before the first storm of the season.
Your company owns every client, property record, and estimate, in CRM accounts under your name. We stay on call for 30, 45, or 60 days after launch, depending on the plan you pick, and leave notes on every field, stage, and campaign. Measurements and history stay with you if you switch field software later.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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