Member and household records
Households, membership categories, joining dates, and balances in one place your staff can search fast.
The Problem
Your Members Book in One Tool and Pay in Another
The cracks show at month end and on busy weekends. Statements take days, prime court and tee times go to whoever calls first, and nobody trusts the member list.
Statements
Monthly statements get rebuilt by hand from three exports.
Statements
Dues and account charges roll into one statement from the same member record.
Prime times
Phone bookers grab the best slots before the online sheet opens.
Prime times
Booking windows open for every member at once, under your committee's rules.
Guest fees
Guests play or dine and the fee goes uncharged.
Guest fees
Guest fees are paid at booking or charged to the host member's account.
Member list
Two versions of the member list, and neither is right.
Member list
One household record feeds billing, booking, events, and reports.
It's the last Friday of the month. Your controller exports dining charges from the POS, pro shop sales from another system, and dues from the bank. Then the statements get pasted together one household at a time. Saturday's best tee times were gone by Tuesday because three members booked by phone before the online sheet opened. A guest played twice and paid nothing. The board wants a retention report, and the member list exists in two versions. Every manual fix eats hours your staff should spend on members.
We start with one member record: the household, the membership category, the balance, and the booking rules that apply. Dues and charges to the member account bill through your own Stripe account, and statements build themselves at month end. Members book courts or tee times online within your committee's rules, and guests pay at booking. Your staff run the club from one screen, not five spreadsheets.
One record per household
Members, spouses, and juniors share one account with categories, balances, and booking rights.
Statements that build themselves
Dues, minimums, and charges to the member account roll into one monthly statement.
Booking rules your committee sets
Booking windows, guest limits, and prime-time rules apply online, so nobody needs to call the office.
Our Club Management Software Process
From Club Review to Member Launch in Five Steps
You approve the membership rules, the data plan, and each build round on a staging site, and your controller signs off on imported balances before any member gets an invite.
We walk through how your club runs today: membership categories, dues and minimums, facilities, booking rules, and the systems you already pay for. You get a plain view of what to replace, what to keep, and a fixed-price proposal.
What's Included
What You Get With a Club Management System Built for Your Rules
Member records, billing, booking, events, and communications built around how your club runs, plus staff training and full access to the code and data.
Compare Options
DeveloperLook vs a Packaged Club Suite vs DIY Spreadsheets
A packaged suite is the fastest way to get everything at once, and spreadsheets cost nothing to start. Here is where each one fits and where it starts to strain.
| Feature | DeveloperLookBest fit | Packaged club suite | DIY spreadsheets |
|---|---|---|---|
| Fit to club rules | Built around your categories | Your rules adapt to the product | Anything, kept up by hand |
| Dues and statements | Automatic, on your Stripe account | Built in, on vendor terms | Manual statements each month |
| Booking rules | Your windows, limits, and fees | Configurable within product limits | Shared sheet or phone calls |
| Time to launch | 3 to 16 weeks | Faster for standard setups | Start today |
| Upfront cost | From $1,400, fixed scope | Lower upfront, then annual license | Free to start |
| Member app | Designed for your members | Shared app across many clubs | |
| Data ownership | Your database and code | Export limits vary by vendor | Yours, scattered across files |
| Changes later | New features on your schedule | Waits for the vendor roadmap | Whatever staff can maintain |
DeveloperLook
Packaged club suite
- Fit to club rules
- DeveloperLook: Built around your categoriesPackaged club suite: Your rules adapt to the product
- Dues and statements
- DeveloperLook: Automatic, on your Stripe accountPackaged club suite: Built in, on vendor terms
- Booking rules
- DeveloperLook: Your windows, limits, and feesPackaged club suite: Configurable within product limits
- Time to launch
- DeveloperLook: 3 to 16 weeksPackaged club suite: Faster for standard setups
- Upfront cost
- DeveloperLook: From $1,400, fixed scopePackaged club suite: Lower upfront, then annual license
- Member app
- DeveloperLook: Designed for your membersPackaged club suite: Shared app across many clubs
- Data ownership
- DeveloperLook: Your database and codePackaged club suite: Export limits vary by vendor
- Changes later
- DeveloperLook: New features on your schedulePackaged club suite: Waits for the vendor roadmap
Projects We've Built
Membership and Booking Products We Have Built
Gym, fitness, and booking products we designed and built. They show our member, booking, and payment work, not club management systems for these clients.
StriveGym Membership Website Design & Development
- Fitness & Gym
- Membership Platform
- Website
SteelFit Gym Membership App Design & Development
- Fitness & Gym
- Membership Platform
- Booking System
YogaNest Yoga and Wellness App Design & Development
- Fitness & Gym
- Membership Platform
- Mobile App
Doorin Vacation Rental Mobile App Design
- Vacation Rental
- Booking System
- Dashboard
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built websites, apps, and platforms for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Club Managers Trust Us With Member Systems
Club Management Software runs a club's money and its members' weekends. These habits guide every build, from the first rules workshop to the first statement cycle.
Committee rules come first
We write booking windows, guest limits, and minimums with your committee before we build screens. Software that ignores club bylaws gets worked around by staff.
Balances reconciled before launch
Imported balances are checked against your old system's totals with your controller. Members only see statements we have reconciled first.
Built for every member's phone
We test booking on older phones and large text settings, because many members aren't app people. If booking takes more than a few taps, we redesign it.
Your processor, your money
Dues settle in your own Stripe account, not a vendor's merchant account. You keep control of fees, payouts, and saved cards.
Honest about packaged suites
If a packaged club suite already fits your rules and budget, we'll tell you before we quote. Custom software pays off when your rules fit nobody's template.
Code and data you own
The code, database, and admin accounts belong to your club from day one. If the board changes vendors later, nothing is locked away.
Overview
Who builds club management software for private and sports clubs?
DeveloperLook builds club management software for country, golf, tennis, and sports clubs that run members, dues, and bookings in separate tools. We build one member record with dues and statements on your Stripe account, plus court and tee booking, events, and teams. Projects start at $1,400, take 3 to 16 weeks, and the code is yours.
DEVELOPERLOOK
Project facts · Club Management Software
- Service
- Club Management Software (member records, dues billing, bookings, events)
- Typical timeline
- 3 to 5 weeks (portal), 8 to 16 weeks (full platform)
- Platforms
- Web portal, member app, Stripe, and supported POS systems
- Built with
- Next.js, React Native, Node.js, PostgreSQL, Stripe Billing
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 60 days of bug fixes after launch
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $1,400 USD, fixed scope after a free discovery call
Reviewed 28 Oct 2026 by Saimul Islam
Good fit
Country and golf clubs with house accounts
Your members charge dinner and pro shop purchases to their accounts, and staff rebuild monthly statements by hand from three exports.
Tennis, padel, and pickleball clubs
Your courts book through a shared sheet or phone calls, so prime evening slots go to whoever calls first and guest fees slip.
Sports clubs with teams and age groups
You run junior, senior, and coach registrations every season, and forms, payments, and rosters live in tools nobody fully trusts.
Clubs leaving a dated all-in-one system
Your current club software costs more each year, exports badly, and members still ask staff to book for them.
Agencies building for club clients
You design websites for clubs and need a partner to build the member portal, billing, and booking side under your brand.
Not a fit
Gym or fitness studio
You run a gym with class bookings and monthly memberships. Our Gym Membership Software and Recurring Billing Portals service is built for exactly that.
Content membership site
You sell access to courses, videos, or a private community, not facilities. Our Membership Website Development service fits that better.
Public website only
Your member tools work, but the club's public website looks dated. A website project fits better, such as our Golf Course Web Design service.
Small club, under $1,400
Your club has one court, a short member list, and a budget under $1,400. A ready-made booking app on a monthly plan will cost you less.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Club Management Software
These are starting points in USD. Your final price depends on your facilities, billing rules, and data migration, and you get a fixed proposal after a free discovery call.
For Agencies
White-Label Club Management Platform Builds for Agencies
You own the client relationship with the club. We supply the member portal, billing, and booking engineering under your brand, while your team leads the design work and the committee meetings.
How the partnership works
White label: your client only ever sees your brand
Your clientSees only your brand
You, the agencyOwn the relationship
DeveloperLookBehind your brand
Share the brief
Send the club's categories, facilities, and current systems, and we scope it with you.
- Client needs
- You share the details
- Details received
We propose and build
A white-label proposal comes first, then we build in rounds on a staging site.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Launch and hand off
We import members, support the first statement cycle, and hand over everything.
- Done by our team
- Your brand on it
- Handed to your clientDone
- Your client
- You, the agency
- DeveloperLook
Share the brief
Send the club's categories, facilities, and current systems, and we scope it with you.
- Client needs
- You share the details
- Details received
We propose and build
A white-label proposal comes first, then we build in rounds on a staging site.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Launch and hand off
We import members, support the first statement cycle, and hand over everything.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
The Right Technology for Your Project
Technology Stack
We build member portals and apps on widely used frameworks, bill through Stripe so the club keeps its own payments, and host on infrastructure your club controls.
Next.js
React- React Native
Tailwind CSS
Stripe
Apple Pay
Google Pay- ACH Direct Debit
Node.js
PostgreSQL
AWS
Docker
Twilio
Vercel
Cloudflare
Google Analytics (GA4)
01 / 04
Related Services
Club systems often sit next to a new public website, a gym billing portal, or a CRM, so these services pair well with a member platform.
Gym Membership Software & Recurring Billing Portals
DeveloperLook builds gym membership software and recurring billing portals on your own Stripe account: card and ACH autopay, member self-service for freezes and upgrades, and signed waivers at joining. It's membership software for gyms that want to own their billing.
Membership Website Development
DeveloperLook handles membership website development for creators, coaches, and associations. We build membership sites with sign-up, paid plans, gated content, and Stripe billing, so access follows payment on its own.
Golf Course Web Design
DeveloperLook offers golf course web design for public courses and private clubs: tee times linked from your tee sheet, rates up front, a course tour, and tournament pages. Golf club website design that fills rounds, outings, and memberships.This page
Club Management Software
Pairs with the 6 services around it
Gym CRM Setup
DeveloperLook handles gym CRM setup for gyms, boxes, and studios. We follow every trial lead to a membership, flag members who stop checking in, and sync Mindbody, Glofox, or PushPress. Your fitness CRM software works beside the system that bills members.
Court Booking App Development
DeveloperLook handles court booking app development for tennis, pickleball, and padel facilities: court-by-court calendars, member and guest rates, open play by skill level, and lessons. Court booking software on your own Stripe, with no fee taken per booking.
League Management Software
DeveloperLook builds league management software for youth and adult sports leagues: registration with waivers and payments, schedules that respect your fields, standings, and referee tools. Sports league software on your own Stripe account, with no per-player fees.FAQ
Frequently Asked Questions
Straight answers on club software cost, build time, payments, golf and private club needs, and who owns the data.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
A custom club build from DeveloperLook starts at $1,400 for online booking and dues payment. A full member system with statements starts at $4,300, and a multi-facility platform with POS sync, a member app, and teams starts at $8,900. Stripe's processing fees go straight to Stripe, and hosting adds a small monthly bill you pay directly.
A booking and dues portal takes 3 to 5 weeks to build, and a full sports club platform takes 8 to 16 weeks. Most of that time goes into membership rules and data import, not screens. Teams and leagues add a build round, because age groups, rosters, and season fees need their own rules.
Club management software runs a club's members, dues, facility bookings, events, and billing from one record. Country clubs use it for house accounts and statements, racquet clubs for court booking, and sports clubs for teams. A good club management app also lets members book, pay, and sign up without calling the office.
Yes. We build billing on your own Stripe account for cards, ACH, Apple Pay, and Google Pay, with dues on autopay and failed payments retried. Restaurant or pro shop POS charges can post to member accounts when that POS offers an API or export we can use, which we confirm before quoting.
Pick software that sends notices from the same member record you bill and book from, so lists stay current. Check that it targets by membership category, team, or event, sends both email and text, and logs what each member received. Separate email tools tend to drift out of date within a season.
Start with your tee sheet rules: booking windows, member and guest times, and how far ahead each category can book. Then check dues and house-account billing, links to pro shop and restaurant POS systems, and how the tee sheet works on a member's phone. If a packaged tee sheet already fits, we can build around it.
For a private golf club, billing comes first: dues, minimums, assessments, and monthly statements must be right. Country club management software lives or dies on those rules, so test them with your own categories before you sign. Then compare tee time rules, committee reports, and who owns the data. We'll help with that checklist in the free review.
For a gym, it's usually a ready-made platform built for classes and monthly memberships, and our gym membership software page covers that. Health clubs with courts, dining, and family accounts often outgrow those tools. The best club management software for a mixed club is the one that handles all three without workarounds.
Your club owns the code, the database, and every admin account from day one. Dues settle in your own Stripe account, so saved cards and payouts stay with you. If the board changes vendors later, the new team gets the repository and documentation, with no license to cancel.
Every plan includes 60 days of bug fixes after launch, timed to cover the first statement cycle. After that, clubs choose a monthly care plan or pay per change. Staff get a training session at launch, and members get a short guide to booking and paying online.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Free 30-min callGoogle Meet
Book a call
Book a free 30-minute call
In 30 minutes on Google Meet we walk you through how we would build it, how long it takes and what it costs. Then you get a written estimate.
Calendar not showing? Book on cal.com or send a brief.