Online join and autopay
Members pick a plan and pay by card or ACH Direct Debit from a US bank account.
The Problem
Your Front Desk Became a Collections Desk
It starts on the first of the month. A batch of dues fails, and your staff spend the week chasing members instead of selling memberships.
01 · Failed dues
Failed dues pile up on the first of the month.
Automatic retries and secure card-update links run before staff ever step in.
02 · Freezes
Every freeze or tier change is keyed in by hand.
Members freeze or switch tiers in their portal, with billing adjusted automatically.
03 · Waivers
Members skip the updated waiver, and nobody catches it.
Members sign the agreement and waiver online while joining, stored with their account.
04 · Software fees
Per-member software fees rise as your gym grows.
Billing runs on your own Stripe account, with processing fees but no per-member software fee.
The first of the month hits, and a batch of dues fails. Your gym software sends one generic email, then stops. A member walks in, and your staff asks about an expired card in front of everyone. Someone else wants to freeze for a trip, so a manager edits the plan by hand. Another member skipped the updated waiver. And you pay per member for software that leaves this work to people.
We start with your billing rules: plans, freezes, upgrades, and what happens when a payment fails. Then we build them on your own Stripe account. Members join online with card or ACH autopay and sign the agreement and waiver in the same flow. Failed charges retry automatically and send a secure update link. Your staff sells memberships, not collection calls.
Autopay from the first day
Members join online with card or ACH and sign everything before their first visit.
Freezes members set themselves
Members pause dues for travel or injury with a resume date and no desk visit.
Retries before any phone call
Failed dues retry automatically, and members get a secure link to update their card.
Our Gym Membership Software Process
From Billing Rules to Live Autopay in Five Steps
Nothing charges a real card until you approve it. You sign off on plans, portal screens, and test payments in Stripe's sandbox first.
We start with a free call about your plans, fees, freeze rules, and current software. We review a month of failed payments to see where dues slip. You get a fixed-price proposal.
What's Included
What You Get With Gym Membership Management Software
It covers the whole member cycle. Joining, signing, autopay, self-service, and recovery when payments fail, all without a per-member platform.
Compare Options
DeveloperLook vs an All-in-One Platform vs Manual Billing
Each option fits someone. An all-in-one platform bundles scheduling and billing, and manual billing costs almost nothing. Neither gives you your own billing system.
| Feature | DeveloperLookBest fit | Platform | Manual |
|---|---|---|---|
| Ongoing costs | Hosting and Stripe fees | Platform subscription | Payment link fees |
| Billing ownership | Your Stripe account | The platform's processor | Your own account |
| Member self-service | Freeze, upgrade, update card | Varies by platform | Email the front desk |
| Failed payments | Retries and update links | Built-in retries | Manual follow-up |
| Class scheduling | By integration | Included in the plan | Not included |
| Setup speed | 3 to 12 weeks | Days to weeks | Same day |
| Upfront cost | From $1,450, fixed | Setup fees vary | Almost nothing |
| Leaving later | You keep everything | Export and migrate | Nothing to move |
DeveloperLook
Platform
- Ongoing costs
- DeveloperLook: Hosting and Stripe feesPlatform: Platform subscription
- Billing ownership
- DeveloperLook: Your Stripe accountPlatform: The platform's processor
- Member self-service
- DeveloperLook: Freeze, upgrade, update cardPlatform: Varies by platform
- Failed payments
- DeveloperLook: Retries and update linksPlatform: Built-in retries
- Class scheduling
- DeveloperLook: By integrationPlatform: Included in the plan
- Setup speed
- DeveloperLook: 3 to 12 weeksPlatform: Days to weeks
- Upfront cost
- DeveloperLook: From $1,450, fixedPlatform: Setup fees vary
- Leaving later
- DeveloperLook: You keep everythingPlatform: Export and migrate
Projects We've Built
Membership and SaaS Projects We Have Built
Two gym membership products and two SaaS web products we designed and built. They handle plans, accounts, and the admin views a billing system needs.
StriveGym Membership Website Design & Development
- Fitness & Gym
- Membership Platform
- Website
SteelFit Gym Membership App Design & Development
- Fitness & Gym
- Membership Platform
- Booking System
Saasmo Recruiting Software Web Design & Development
- Technology
- HR & Staffing
- SaaS Platform
Oasic Finance SaaS Web Design & Development
- Finance
- SaaS Platform
- Dashboard
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built membership and recurring billing products for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
We approached DeveloperLook needing a recurring billing system that could handle tiered pricing, free trials, and automatic renewals for our membership platform. The team not only delivered exactly that but also connected everything to our CRM so our sales team had full visibility into subscription status. Their communication was clear throughout, they flagged potential issues before they became problems, and the final integration worked flawlessly from day one. Highly recommend them to any subscription business.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Gym Owners Trust Us With Billing
Billing touches your members' money and your cash flow. These habits keep charges accurate, reminders kind, and your data in your hands.
Sandbox before real money
Every plan, freeze, and retry runs in Stripe's sandbox before launch. Your members aren't the test case for a billing rule.
Kind reminders by design
Retry emails and texts read like a friendly reminder, not a collections notice. Members fix their card without an awkward talk at the desk.
Your rules, written down
Freeze limits, upgrade timing, and fees get documented before we code them. Your staff and members see the same rules the system follows.
Moves without double billing
We move members from your old software in stages and check every first charge. Nobody pays twice while the switch happens.
Honest about platforms
If Mindbody, PushPress, or Glofox already bills your members well, we'll tell you to keep it. A custom system must beat what you pay now.
Your members, your data
The Stripe account, member records, and code belong to your gym. If you ever leave us, billing keeps running without a migration.
Overview
What does custom gym membership software include?
DeveloperLook builds gym membership software on your own Stripe account. We set up card and ACH autopay, a portal for freezes and tier changes, signed waivers, and automatic retries for failed dues. Projects start at $1,450, most go live in 3 to 12 weeks, and the member data stays yours.
DEVELOPERLOOK
Project facts · Gym Membership Software & Recurring Billing Portals
- Service
- Gym membership software (autopay, portal, waivers)
- Typical timeline
- 3 to 12 weeks, by scope
- Platforms
- Stripe Billing, Dropbox Sign, Smartwaiver
- Built with
- Next.js, Node.js, PostgreSQL, Stripe API
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30, 60, or 90 days, by plan
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $1,450 USD, fixed scope after discovery
Reviewed 28 Sep 2026 by Saimul Islam
Good fit
Independent gyms chasing dues by hand
Your front desk chases failed dues. Staff spend mornings calling members about expired cards instead of selling memberships.
Gyms paying per-member software fees
Your gym software costs more as you grow, yet you only use its billing and check-in.
Clubs with freezes and tier changes
Your members ask the desk to freeze for travel or switch tiers, and staff key in every change.
Gyms moving billing to Stripe
You want gym recurring billing software on your own Stripe account, with autopay and a portal members use.
Agencies with gym clients
You build sites for gyms and need a partner who delivers membership software for gyms under your agency's name.
Not a fit
Current platform works
Mindbody, PushPress, or Glofox already bills your members well. Keep it, and we'll connect your website instead of replacing it.
Budget under $1,450
Your budget is under $1,450. Stripe Payment Links and a signed PDF waiver can cover a small studio for now.
Ecommerce subscriptions
You sell subscription boxes or products, not gym memberships. Our Subscription Management Software & Recurring Billing Integration page fits.
Only failed payments
You only need to recover failed charges in a subscription store. Our Failed Payment Recovery and Dunning Management page fits.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Gym Recurring Billing Software
These are starting points in USD. Your final price depends on plan types, portal features, and members to move, and you get a fixed proposal after a free billing review.
For single gyms moving dues to card and ACH autopay, in 3 to 4 weeks.
$1,450one-time, USD
- Membership plans in Stripe Billing
- Online join page with card or ACH
- E-signed agreement and liability waiver
- Stripe customer portal for card updates
- Failed-payment emails and Smart Retries
- 30 days post-launch support
Recommended
For gyms whose members should freeze and upgrade on their own, in 6 to 8 weeks.
$3,850one-time, USD
- Everything in Autopay Starter
- Branded member portal with login
- Freezes with automatic resume dates
- Tier changes with prorated billing
- Text reminders to update failed cards
- 60 days post-launch support
For multi-location gyms replacing per-member software, in 10 to 12 weeks.
$7,900one-time, USD
- Everything in Member Portal
- Staff dashboard for members and dues
- Saved cards moved from your old processor
- Family and add-on memberships
- Check-in system connection where an API exists
- 90 days post-launch support
For Agencies
White-Label Membership Billing for Agencies
You keep the gym client and the website. We build the billing layer behind it: Stripe plans, join flows, member portals, and dunning, delivered under your brand with sandbox demos.
How the partnership works
White label: your client only ever sees your brand
- Your client
- You, the agency
- DeveloperLook
Share the brief
Send the gym's plans, fees, current software, and member count.
- Client needs
- You share the details
- Details received
We propose and staff
You get a fixed quote, a billing rules document, and a timeline.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Build and hand off
We build under your brand and hand over code, accounts, and docs.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
Stay client-facing
Your agency presents every demo and update to the gym.
Predictable delivery
Sandbox demos and test payments at each milestone.
Senior engineering
Senior developers handle Stripe Billing, webhooks, and member data.
Flexible capacity
One gym's portal or billing for a whole franchise group.
The Right Technology for Your Project
Technology Stack
We build on Stripe Billing and the e-signature tools gyms already trust, with code your team owns.
Stripe
Apple Pay
Google Pay- ACH Direct Debit
- Dropbox Sign
- Smartwaiver
Twilio
Zapier
Next.js
React
Node.js
PostgreSQL
Vercel
Cloudflare
AWS
Google Analytics (GA4)
FAQ
Frequently Asked Questions
Straight answers on cost, autopay, member portals, waivers, dunning, and migration.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Our custom builds start at $1,450 for Stripe autopay, an online join page, signed waivers, and failed-payment emails. The Member Portal plan costs $3,850 and adds freezes and tier changes. A full system for several locations starts at $7,900, and Stripe's fees stay separate.
Most builds take 3 to 12 weeks. Autopay setup takes 3 to 4 weeks, a member portal 6 to 8, and a full system 10 to 12. Moving members from old software can add time, since some processors take weeks to release card data to Stripe.
They set each membership up as a recurring price in Stripe Billing or a similar platform, then collect a card or bank account at joining. ACH Direct Debit covers US banks, and Stripe also supports Bacs in the UK and SEPA in Europe. After one bank check, charges run on schedule.
Stripe's customer portal handles card updates, invoices, cancellations, and plan switches, but it has no freeze button. We add a branded portal that uses Stripe's pause feature with a resume date. ACH members also can't enter a new bank account in Stripe's portal, so our portal covers that step too.
Put the signing step inside the join flow, before payment. Dropbox Sign's embedded signing shows the agreement in a frame on your site, and Smartwaiver sends a webhook each time a waiver is signed. We attach both records to the member's account, and your attorney supplies the wording.
Automatic retries plus reminders with a secure update link handle it without a desk conversation. Stripe's Smart Retries pick when to retry, and Stripe can email members after each failed payment with a card-update link. We add texts for members who opted in, plus a past-due flag.
Buy a platform if you need scheduling, check-in, and billing in one place and the fees fit your budget. Build when you mainly need billing, want it on your own Stripe account, or have outgrown the platform's pricing. We'll tell you which fits after the free review.
It should let members cancel the way they joined and keep a record of their consent. California's updated automatic renewal law, for example, requires online cancellation when people sign up online, for contracts from July 1, 2025. Your attorney confirms your rules, and we build to match.
Often, yes, when you leave your old software. Gym membership records move over, and Stripe can import saved cards and bank accounts from your current processor once it releases the data. Members keep paying the old way until the import finishes, so nobody misses a charge.
Your gym owns the code, the Stripe account, and every member record. We deploy to hosting in your name and hand over the repository and admin access. Support lasts 30 days on Autopay Starter, 60 on Member Portal, and 90 on the full system, then continues on request.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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