YogaNest Yoga and Wellness App Design & Development
- Fitness & Gym
- Membership Platform
- Mobile App
The Problem
Your Members Pay Monthly, but Nobody Knows Their Credit Balance
It shows up after a few months. Your members bank credits, cards fail, and the rollover and freeze rules live in one manager's head.
Credit balances
Your banked credits live in a spreadsheet that doesn't match.
Credit balances
Credits bank, roll over, or expire by your rules inside the platform.
Failed cards
A failed card goes unnoticed for months.
Failed cards
Failed payments alert your staff and send the member a card-update link.
Member pricing
Staff apply member discounts from memory at checkout.
Member pricing
Checkout applies member pricing and included treatments automatically.
Quiet cancels
Members cancel by email with no option to pause first.
Quiet cancels
Freeze and pause options appear before cancel, with an offer to stay.
A member has paid for 4 months and asks how many banked credits are left. Your front desk checks a spreadsheet, then a notes field in your booking platform, and the two don't match. Another member's card failed in June, but nobody saw the alert, so their facials kept happening for free. Your tiers live on a printed menu, member pricing gets applied from memory, and cancellations arrive as frustrated emails. The program brings in monthly revenue, yet it costs your team hours of cleanup.
We start with your menu: which treatments each tier covers, how credits bank and roll over, and what members pay for extras. Then we set up med spa membership software inside the platform you already book in, or beside it where it falls short. Dues bill on autopay, and failed cards alert both your staff and the member. Checkout applies member pricing and credits by itself. Your front desk answers credit questions from one screen instead of a spreadsheet.
Credits that bank correctly
Monthly credits bank, roll over, or expire by your rules, and your members can see their balance.
Member pricing at checkout
Your members get their pricing on treatments and products without staff looking anything up.
Retention built into billing
Pause options, birthday perks, and win-back messages keep members from quietly canceling.
Our Med Spa Membership Software Process
From Treatment Menu to Live Memberships in Five Steps
You approve every tier, credit rule, and message, run a test join and redemption yourself, and see failed-card alerts work before real members are billed.
We look at your treatment menu, current tiers, booking platform, and how members pay today. You leave with a tier plan and a recommendation: use your platform's own memberships, such as those in Zenoti or Boulevard, or add a custom layer.
Projects We've Built
Wellness, Booking, and Beauty Products We Have Built
Wellness and gym membership apps, a beauty store app, and a medical booking app we have built, with the recurring billing and member accounts a med spa program needs.
SteelFit Gym Membership App Design & Development
- Fitness & Gym
- Membership Platform
- Booking System
Glamory Beauty & Makeup Ecommerce App and Dashboard
- Beauty
- Fashion
- E-commerce
HealCon Doctor Booking App Design & Development
- Medical
- Booking System
- Dashboard
What's Included
What You Get With Med Spa Membership Program Setup
Your tiers and member pricing, banked credits with rollover rules, autopay with failed-card alerts, pause and cancel flows, perks, and a team trained to run them.
Compare Options
DeveloperLook vs Platform Defaults vs Manual Tracking
Your booking platform's membership settings cost nothing extra, and a spreadsheet works for a few members. Here is where each holds up for your clinic and where a guided setup pays off.
| Feature | DeveloperLookBest fit | Platform defaults | Manual tracking |
|---|---|---|---|
| Planning | Menu and tier review | Vendor onboarding | No planning needed |
| Tier setup | Every tier configured and tested | Basic tiers set by staff | Printed menu only |
| Credits | Bank, roll over, or expire | Depends on the platform | Spreadsheet counts |
| Member pricing | Applied at checkout | Built in once configured | Applied from memory |
| Failed payments | Alerts and card-update links | Platform alerts included | Found weeks later |
| Retention | Pause offers and win-back messages | Basic reminders | Not included |
| Cost | One-time setup fee | Included in your plan | Staff time only |
| Ownership | Accounts in your name | Accounts in your name | Your own files |
DeveloperLook
Platform defaults
- Planning
- DeveloperLook: Menu and tier reviewPlatform defaults: Vendor onboarding
- Tier setup
- DeveloperLook: Every tier configured and testedPlatform defaults: Basic tiers set by staff
- Credits
- DeveloperLook: Bank, roll over, or expirePlatform defaults: Depends on the platform
- Member pricing
- DeveloperLook: Applied at checkoutPlatform defaults: Built in once configured
- Failed payments
- DeveloperLook: Alerts and card-update linksPlatform defaults: Platform alerts included
- Retention
- DeveloperLook: Pause offers and win-back messagesPlatform defaults: Basic reminders
- Cost
- DeveloperLook: One-time setup feePlatform defaults: Included in your plan
- Ownership
- DeveloperLook: Accounts in your namePlatform defaults: Accounts in your name
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built membership, booking, and beauty products for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
5 stars
Clutch rating
5 stars
GoodFirms rating
Excellent
Trustpilot rating
Top 3%
Upwork Top Rated Plus
1,250+
Projects shipped
10+
Years of experience
5 stars
Clutch rating
5 stars
GoodFirms rating
Excellent
Trustpilot rating
Top 3%
Upwork Top Rated Plus
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Med Spas Trust Us With Their Membership Programs
A membership program touches your revenue, your front desk, and your clients every month. These habits keep credits accurate and give members a reason to stay.
Your menu sets the rules
We start from your treatment menu and how you want credits to work. The platform is configured to match your program, not its default settings.
Honest advice on platforms
If Boulevard, Zenoti, or Vagaro already does what your program needs, we configure it instead of building. If a custom layer isn't worth it, we'll tell you before we quote.
Treatment claims stay medical
We don't write results claims or treatment advice. Your medical director approves treatment wording, and we place it exactly as approved.
Treatment data handled carefully
We check which tools store treatment records, photos, or consent forms. Those stay with vendors that sign a business associate agreement, and billing tools get only billing data.
Churn you can see
We track joins, pauses, and cancellations by tier. You see which tiers keep members and which lose them, then adjust from what the reports show.
Your clinic owns every account
Your booking platform, payment processor, and messaging accounts stay in your clinic's name. Our team joins as invited users and hands admin rights back when the program goes live.
Overview
Who sets up med spa membership software for aesthetic clinics?
DeveloperLook sets up med spa membership software for medical spas and aesthetic clinics. We configure membership tiers in Boulevard, Zenoti, or Vagaro, banked credits with rollover rules, member pricing, freeze and cancellation flows, and retention messages. Setups start at $650, take 1 to 5 weeks, and every account stays in your name.
DEVELOPERLOOK
Project facts · Med Spa Membership Software
- Service
- Med Spa Membership Software (tiers, banked credits, autopay, retention)
- Typical timeline
- 1 to 2 weeks for tiers and autopay, up to 5 weeks with migration
- Platforms
- Boulevard, Zenoti, Vagaro, your website, Stripe
- Built with
- Platform settings, platform APIs, Stripe, Twilio, GA4
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30 days of support after launch
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $650 USD, fixed scope after a free membership review
Reviewed 28 Oct 2026 by Saimul Islam
Good fit
Med spas starting a membership program
You want to launch a med spa membership program, but your booking platform's membership settings sit unused because nobody had time to set them up.
Clinics whose members bank credits
Your members pay monthly toward neurotoxin or facials, and your front desk tracks banked credits on paper because nobody set up the rollover rules.
Medical spas losing members
Your medical spa membership programs sign people up well, but members cancel after a few months and nobody sees it coming.
Clinic groups with several locations
You run 2 or more locations and need memberships honored at each one, with one report on revenue and unused credits.
Agencies serving aesthetic clinics
Your agency markets med spas and needs membership billing, perks, and retention messages set up under your brand while you run the campaigns.
Not a fit
Budget under $650
You run a small studio with a handful of members. Your booking platform's built-in membership settings and a short checklist will serve you while the list stays small.
Booking widget only
You only need online booking on your website, not memberships. Our Boulevard Salon Software Integration or Zenoti Spa & Salon Software Integration pages cover that.
Website comes first
Your site is dated and doesn't explain your treatments. Medical Spa Website Design Services fits better, and memberships can follow once the site converts.
Pay-over-time financing
Your clients want to split one large treatment into payments, not join a monthly plan. Patient Financing Integration Services connects lenders to your site instead.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Med Spa Membership Software
These are starting points in USD. Your final price depends on your tiers and locations, how credits work, and whether members move from another platform. You get a fixed proposal after a free membership review.
For Agencies
White-Label Medical Spa Membership Program Setup for Agencies
You own the relationship with the aesthetic clinic. We supply the setup work: tiers, banked credits, billing rules, perks, and retention messages, configured in the clinic's platform and tested quietly under your agency's brand.
How the partnership works
White label: your client only ever sees your brand
Your clientSees only your brand
You, the agencyOwn the relationship
DeveloperLookBehind your brand
Share the menu
Send the clinic's treatment menu, tiers, and platform, and we scope it in writing.
- Client needs
- You share the details
- Details received
We configure and test
We set up tiers, credits, and billing, then test every flow under your brand.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
You announce it
You launch the program while we tune billing and messages for 30 days.
- Done by our team
- Your brand on it
- Handed to your clientDone
- Your client
- You, the agency
- DeveloperLook
Share the menu
Send the clinic's treatment menu, tiers, and platform, and we scope it in writing.
- Client needs
- You share the details
- Details received
We configure and test
We set up tiers, credits, and billing, then test every flow under your brand.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
You announce it
You launch the program while we tune billing and messages for 30 days.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
The Right Technology for Your Project
Technology Stack
The spa platforms, payment providers, messaging, and tracking tools we configure so members join, pay, and redeem credits without staff workarounds.
- Boulevard
- Zenoti
- Vagaro
Next.js
Stripe
Apple Pay
Google Pay
PayPal
Twilio- Mailchimp
Slack
Zapier
Google Analytics (GA4)
Google Sheets
QuickBooks
Xero
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FAQ
Frequently Asked Questions
Straight answers on setup cost and time, selling memberships, program ideas, bookings, retention, HIPAA, and choosing med spa software.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Our setup starts at $650 for one clinic: up to 3 tiers, monthly autopay, member pricing, and tracked included treatments in your current platform. Banked credits with rollover, freeze and cancel flows, perks, and retention messages are $1,850. Multi-location programs with a custom portal or member migration start at $4,200. Platform subscriptions and card fees stay with the vendors.
Most single clinics go live in 1 to 2 weeks with tiers, member pricing, and autopay. Banked credits, freeze rules, and retention messages add 1 to 2 weeks, and moving members from another platform takes up to 5 weeks in total. Current members keep their billing dates during the switch, which we confirm with a test charge first.
Sell memberships when a client books a second visit, because that's when the monthly price is easiest to compare with paying per treatment. Med spa membership programs scale when joining takes one step online, credits are visible, and pausing beats canceling. We set up the join page, member pricing at checkout, and pause options that carry members through a slow month.
Good med spa membership ideas start with what clients already buy often: monthly facials, neurotoxin touch-ups, or laser packages split into credits. Most medspa membership ideas that last keep it to 2 or 3 tiers, each with a clear included treatment and member pricing on extras. We configure the tiers you choose, and your medical director signs off on treatment wording.
Good membership software boosts bookings by making your clients' next visit easy to book and worth booking. Your members with monthly credits come back to use them, online booking stays open after hours, and reminders go out before credits expire. Membership settings matter most here, because a client who has already paid for this month has a reason to book.
It improves customer retention by spotting your members at risk before they cancel and giving them a reason to stay. Failed cards trigger update links, pause options replace hard cancellations, and win-back messages reach members who stopped booking. Your reports show which tiers lose members, so you can change the program instead of guessing.
Your software improves customer satisfaction by removing the small frustrations that make members feel like a number. Your members see their credit balance, book online, get their pricing without asking, and pause without a phone call. Your front desk spends less time on billing questions and more time with the client in front of them.
A modern platform needs online booking, memberships with credits, stored cards with autopay, intake and consent forms, before-and-after photos, and reports. For memberships, look for rollover and expiry rules, member pricing at checkout, freeze options, and failed-payment alerts. Zenoti, for example, supports dollar-credit, service-credit, and tiered plans. Check where each platform stores treatment records.
It does once the platform stores treatment records, photos, or consent forms, because that is protected health information. Choose vendors that sign a business associate agreement and keep billing-only tools away from clinical data. We map which of your tools touch treatment data during the review, and your compliance advisor makes the final call.
Your clinic does. The booking platform, payment processor, and messaging accounts are opened in your clinic's name, and member records stay where you can export them. Once 30 days of launch support end, we hand admin rights back. You keep written notes on every tier and credit rule, so your manager can change them later.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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