HubSpot Xero integration
Won deals become Xero invoices, and payment status flows back to HubSpot for the sales team.
The Problem
When Xero Is the Last to Know What Your Apps Already Did
A Xero integration usually gets ordered when the bank feed won't reconcile. Payments landed days ago, but the invoices behind them weren't created in Xero yet.
01 · Invoices
Deals closed in the CRM get retyped as Xero invoices.
Won deals create Xero invoices with the right contact, items, and tax rate.
02 · Payouts
Marketplace payouts mix sales, fees, and refunds in one lump.
Settlements post line by line, so the bank deposit matches.
03 · Duplicates
One customer appears in Xero under several names.
Contacts are matched on email and company before any app writes to Xero.
04 · Payroll
Hours from the time app get keyed into payroll again.
Timesheets flow into Xero Payroll or Gusto, ready for review.
Your sales team closes a deal in HubSpot, and someone retypes the invoice into Xero. Field techs finish jobs in Jobber, yet Xero shows nothing until Friday. Amazon pays out in one lump that mixes sales, fees, and refunds. Staff log hours in a time app, and payroll gets keyed in all over again. The same customer exists in Xero under three spellings. The bank feed fills up, and nothing matches.
We start with the Xero App Store: for each app you run, we check whether a listed connection already does the job. Where one does, we set it up with your accounts, tax rates, and tracking categories. Where none fits, we build on the Xero Accounting API with webhooks and Xero's rate limits in mind. Your bank feed matches invoices and payments instead of waiting for someone to key them in.
App Store checked first
Each app's own Xero connection is tested with your data before we suggest custom work.
One contact per customer
Contacts are matched before the first sync, so Xero stops collecting duplicates.
Settlements split properly
Amazon and eBay payouts post with sales, fees, and refunds on separate lines.
Our Xero Integration Services Process
From App Store Check to Clean Ledger in Five Steps
You see which apps already connect, approve the account mapping with your bookkeeper, and watch postings land in the demo company before your live organization.
We list the apps around your Xero organization and test what each App Store connection already does. You get a short verdict per app: keep the connector, build custom, or change a process.
What's Included
What Our Xero App Integration Covers
Every project starts from the apps around your Xero organization. Most combine these six parts, from CRM invoices to marketplace settlements and payroll.
Compare Options
DeveloperLook vs Xero App Store App vs Zapier Recipe
App Store connections and Zapier recipes suit common, simple flows, and they cost less to start. Here's where each holds up as apps and transaction volume grow.
| Feature | DeveloperLookBest fit | App Store app | Zapier recipe |
|---|---|---|---|
| Setup check | App Store checked per app | Install and authorize | Build it yourself |
| Mapping depth | Accounts, tax, and tracking | The app's fixed options | Field by field |
| Marketplace payouts | Settlements split line by line | Depends on the app | Hard to split |
| Rate limits | Batched within Xero's limits | Handled by the vendor | Task limits per plan |
| Error handling | Retry queue and alerts | Vendor support desk | Email on failure |
| Speed to start | 1 to 5 weeks | Same day | Hours for one flow |
| Ownership | Your code and accounts | Vendor subscription | Your Zapier account |
| Cost | Fixed price from $550 | Monthly app fee | Monthly task fees |
DeveloperLook
App Store app
- Setup check
- DeveloperLook: App Store checked per appApp Store app: Install and authorize
- Mapping depth
- DeveloperLook: Accounts, tax, and trackingApp Store app: The app's fixed options
- Marketplace payouts
- DeveloperLook: Settlements split line by lineApp Store app: Depends on the app
- Rate limits
- DeveloperLook: Batched within Xero's limitsApp Store app: Handled by the vendor
- Error handling
- DeveloperLook: Retry queue and alertsApp Store app: Vendor support desk
- Speed to start
- DeveloperLook: 1 to 5 weeksApp Store app: Same day
- Ownership
- DeveloperLook: Your code and accountsApp Store app: Vendor subscription
- Cost
- DeveloperLook: Fixed price from $550App Store app: Monthly app fee
Projects We've Built
HR, Attendance, and Store Projects We Have Built
Attendance and HR apps, plus store apps with admin dashboards. They aren't Xero integrations, but timesheets, orders, and payments are the data Xero needs.
HR Attendee Attendance App Design & Development
- HR & Staffing
- Dashboard
- Mobile App
Upsen HR Management App Design & Development
- HR & Staffing
- Dashboard
- Mobile App
Mavenza Fashion Ecommerce App and Admin Dashboard
- Business
- Fashion
- E-commerce
Glamory Beauty & Makeup Ecommerce App and Dashboard
- Beauty
- Fashion
- E-commerce
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built apps, stores, and business tools for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Small Business Owners Trust Us With Their Xero Ledger
Your Xero ledger is what your accountant, the tax office, and the bank all see. These habits keep it accurate while every app writes into it.
App Store before custom code
We test each app's Xero App Store connection with your data first. If a listed connection covers it, we'll tell you before we quote.
Bookkeeper approves the mapping
Your bookkeeper or accountant signs off on accounts, tax rates, and tracking categories. Nothing posts to your live organization on our assumptions.
Demo company rehearsals
Every integration runs against Xero's demo company before your real books. Mistakes show up there, not in your BAS or VAT return.
Xero rate limits respected
Syncs batch their requests to stay under Xero's limit of 60 calls a minute per organization. Big month-end imports finish without lockouts.
Built for Xero's home markets
We work with UK VAT, Australian GST and BAS, and New Zealand GST settings. US teams on Xero get their sales tax setup checked too.
You own the connection
Code, Xero app keys, and connector logins are registered to your business. You can change providers later without rebuilding the integration.
Overview
How does Xero integration work for small business apps?
DeveloperLook handles Xero integration for small businesses and finance teams. We set up Xero App Store connections for tools like HubSpot, Jobber, and Expensify, and build custom Xero API integrations for Keap, Salesforce, Amazon, eBay, and payroll. Projects start at $550, take 3 to 7 weeks, and every connection stays in your name.
DEVELOPERLOOK
Project facts · Xero Integration Services
- Service
- Xero integration services (App Store setup, custom API builds, settlements)
- Typical timeline
- 3 to 4 weeks for connectors, 4 to 7 weeks for custom builds
- Platforms
- Xero, HubSpot, Jobber, Expensify, Amazon, eBay, and Salesforce
- Built with
- Xero Accounting API, OAuth 2.0, webhooks, Node.js, and PostgreSQL
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30, 60, or 90 days, depending on plan
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $550 USD, fixed scope after a free app check
Reviewed 7 Oct 2026 by Saimul Islam
Good fit
Sales teams on HubSpot or Salesforce
Your reps close deals in HubSpot or Salesforce, and you want each won deal to become a Xero invoice without retyping.
Amazon and eBay sellers
Your Amazon and eBay payouts arrive as single deposits, and you need a Xero Amazon integration that splits sales, fees, and refunds properly.
Trades and field service businesses
Your techs invoice in Jobber, ServiceM8, or Tradify, and you need those invoices and payments landing in Xero the same day.
Teams running payroll from timesheets
Your staff clock hours in Connecteam or Clockify, and you want a Xero payroll integration instead of keying hours twice.
Software builders and bookkeeping practices
Your product or practice needs to integrate with Xero for many clients, inside Xero's app terms and rate limits.
Not a fit
Shopify sales into Xero
Your main need is Shopify sales and payouts posting to Xero. Our Shopify Xero Integration page covers that pairing for online stores.
Books in QuickBooks
Your books are in QuickBooks, not Xero. Our QuickBooks Integration Services page covers connector checks and custom builds for QuickBooks.
Moving to an ERP soon
You're planning to leave Xero for an ERP within the year. Our ERP Integration Services page fits better than wiring more apps into Xero now.
Budget under $550
Your budget is under $550 and the app's own Xero connection mostly works. A short call with your bookkeeper may fix it, and we'll say so before we quote.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Xero Integration Services
These are starting points in USD. Your final price depends on the number of apps, marketplace volume, and payroll needs, and you get a fixed proposal after a free app check.
For businesses connecting one app to Xero through its App Store listing.
$550one-time, USD
- Free app check for your stack
- One Xero App Store connection set up
- Accounts, tax rates, and tracking mapped
- Contacts matched before the first sync
- Test postings in the Xero demo company
- 30 days of post-launch support
Recommended
For CRMs, marketplaces, or your own app writing to Xero through its API.
$1,750one-time, USD
- Everything in Xero App Setup
- Custom build on the Xero Accounting API
- Invoices, contacts, and payments synced
- Webhooks for invoice and contact changes
- Rate-limit handling and retry queue
- 60 days of post-launch support
For sellers posting Amazon or eBay settlements, payroll journals, or several Xero organizations.
$3,900one-time, USD
- Everything in Custom Xero API Integration
- Amazon or eBay settlements posted with fees
- Timesheets to Xero Payroll or Gusto
- Up to 2 Xero organizations or currencies
- Month-end reconciliation report
- 90 days of post-launch support
For Agencies
White-Label Xero Integration Services for Bookkeepers and Agencies
You own the client relationship. We supply the Xero engineering: App Store setups, custom API builds, and marketplace settlement work. Your margin stays predictable with fixed quotes, and your bookkeepers approve every mapping before anything posts to client ledgers.
How the partnership works
White label: your client only ever sees your brand
- Your client
- You, the agency
- DeveloperLook
Send the client stack
Share the Xero organization, the apps, and what needs posting.
- Client needs
- You share the details
- Details received
Mapping and quote
You get an account map, a fixed quote, and a switch-on date.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Live under your brand
Synced apps, a reconciliation check, and a handover guide in your practice's name.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
Stay client-facing
Your practice's name on every deliverable, with no client contact unless you ask.
Bookkeeper-ready mappings
Account and tax mappings your team can check in Xero terms.
Fixed-price quotes
Resellable quotes, with every client's apps and channels priced upfront.
Multi-country tax setups
Engineers familiar with VAT, GST, and US sales tax settings in Xero.
The Right Technology for Your Project
Technology Stack
We use the Xero Accounting API and App Store connections first, then custom code for the CRMs, marketplaces, and payroll flows they miss.
Xero- Gusto
Google Sheets
Power BI
HubSpot
Salesforce- Keap
Stripe
- Jobber
- Expensify
- Connecteam
- Square
Amazon
eBay
Node.js
PostgreSQL
FAQ
Frequently Asked Questions
Straight answers on Xero integration costs, timelines, and which field service, time, expense, CRM, and payment apps already connect.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Xero integration services with DeveloperLook start at $550 for one Xero App Store connection set up with your accounts, tax rates, and tracking categories. Custom Xero API integrations start at $1,750, and marketplace, payroll, or multi-organization work starts at $3,900. App subscriptions go to their vendors, and your quote is fixed after a free app check.
An App Store connection takes 3 to 4 weeks, including a demo company run. Custom Xero API integrations take 4 to 7 weeks, depending on the apps and transaction volume. Contact cleanup often takes longest, because duplicates must be merged before any app can match customers reliably.
Several field service management tools integrate with Xero invoices, including ServiceM8, Tradify, simPRO, Fergus, and Jobber. Their sync depth differs: Tradify syncs both ways, while Jobber pushes data one way into Xero. We check which direction your team needs before recommending a tool or a custom sync.
Yes, on BigTime's Enterprise PSA product, which lists Xero in its partner marketplace. Other BigTime editions don't list it, so check your plan first. If your edition lacks the link, we can post approved BigTime invoices to Xero through both APIs, with clients matched to Xero contacts.
Yes. Clockify's paid Xero add-on, available on its Standard plan or higher, sends invoices to Xero and syncs payment status back. Time entries themselves stay in Clockify. When you need hours flowing into Xero Payroll instead, we build that link separately and map each project to a tracking category.
Yes, for payroll. Connecteam exports timesheets, including hours, overtime, and paid time off, to Xero Payroll in Australia, the UK, and New Zealand. Xero runs its own payroll only in those three countries, so US teams on Xero use Gusto instead. We map pay items and check the first pay run with you.
Yes. Expensify syncs approved expenses to Xero on its Collect or Control plans, posting them to the accounts and tracking categories you choose. We set the category mapping with your bookkeeper and test reimbursable and company card expenses separately, since they post to Xero in different ways.
Yes. HubSpot builds its own Xero app, which syncs contacts, products, invoices, and payments one way or both ways, though quotes don't sync. It suits teams that bill from deals. We set the field mappings and sync direction, and add custom steps for fields the app doesn't carry.
Yes. Jobber syncs clients, products, invoices, and payments one way into Xero on its Connect and Grow plans or higher. Edits made in Xero don't flow back to Jobber, so we agree where your team fixes mistakes. We also map Jobber's tax rates and items to your Xero accounts before the first sync.
Yes. Square and Xero both list an integration that runs through the third-party service Amaka, which imports daily summarized sales and separates Square fees. It suits most single-location sellers. For per-transaction detail or several locations with tracking categories, we build a custom sync on the Square and Xero APIs.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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