Embedded intake forms
MyCase's own forms placed on your site, with dynamic logic that skips questions that don't apply.
The Problem
Your Website Stops Where MyCase Starts
It shows up in small moments. A lead gets retyped, a client emails a document, and someone calls to ask how to pay.
A prospective client fills out your website form on Sunday night.
- On Monday your assistant reads the email, creates the lead in MyCase by hand, and picks the wrong referral source.
- A current client can't find the portal, so she emails her bank statements as attachments.
- Another calls to ask how to pay, although the invoice sits in MyCase with a payment link.
We start with what your MyCase tier already offers, then connect the pieces your website skips.
Inquiries become MyCase leads with their answers and source attached. On the Advanced tier, converted leads open cases automatically. Your site gets a clear portal login, a pay-online page, and upload steps that keep documents out of email. Clients use the portal you already pay for, not your inbox.
Leads that arrive complete
Answers, custom fields, and referral sources reach MyCase with the lead, not in an email.
Cases opened on conversion
Converted leads become cases with the right practice area and staff, created through the API.
A portal clients can find
Login, payment, and upload pages on your site point clients into MyCase, not your inbox.
Our MyCase Integration Process
From Tier Check to Live MyCase Sync in Five Steps
You approve the field map, the conversion rules, and every page we add. Nothing touches live records until your test leads pass.
What's Included
What You Get With Our MyCase API Integration
Every plan gets your web leads into MyCase and points clients to the portal. Higher plans add API sync, case creation, and custom app connections.
Compare Options
DeveloperLook vs MyCase Websites vs a Freelancer With Zapier
A MyCase-built website bundles the portal, and a freelancer with Zapier costs little per hour. Both suit some firms. Here's where each one stops.
| Feature | DeveloperLookBest fit | MyCase Websites | Freelancer with Zapier |
|---|---|---|---|
| Your current site | Kept and connected | Rebuilt on MyCase | Kept, loosely linked |
| Lead capture | Embedded form or API | Built-in forms | A create-lead zap |
| Custom fields | Mapped field by field | Form builder options | Per-zap mapping |
| Case creation | On lead conversion | Manual conversion | Extra zap steps |
| Portal and payments | Login and pay pages | Built into the site | A link, if added |
| Error handling | Alerts and retries | Vendor support | Zap history emails |
| Upfront cost | From $600, fixed scope | Quoted by MyCase | Low hourly rate |
| Who owns it | You, code and data | Hosted by MyCase | You, in Zapier |
DeveloperLook
MyCase Websites
- Your current site
- DeveloperLook: Kept and connectedMyCase Websites: Rebuilt on MyCase
- Lead capture
- DeveloperLook: Embedded form or APIMyCase Websites: Built-in forms
- Custom fields
- DeveloperLook: Mapped field by fieldMyCase Websites: Form builder options
- Case creation
- DeveloperLook: On lead conversionMyCase Websites: Manual conversion
- Portal and payments
- DeveloperLook: Login and pay pagesMyCase Websites: Built into the site
- Error handling
- DeveloperLook: Alerts and retriesMyCase Websites: Vendor support
- Upfront cost
- DeveloperLook: From $600, fixed scopeMyCase Websites: Quoted by MyCase
- Who owns it
- DeveloperLook: You, code and dataMyCase Websites: Hosted by MyCase
DeveloperLook
Freelancer with Zapier
- Your current site
- DeveloperLook: Kept and connectedFreelancer with Zapier: Kept, loosely linked
- Lead capture
- DeveloperLook: Embedded form or APIFreelancer with Zapier: A create-lead zap
- Custom fields
- DeveloperLook: Mapped field by fieldFreelancer with Zapier: Per-zap mapping
- Case creation
- DeveloperLook: On lead conversionFreelancer with Zapier: Extra zap steps
- Portal and payments
- DeveloperLook: Login and pay pagesFreelancer with Zapier: A link, if added
- Error handling
- DeveloperLook: Alerts and retriesFreelancer with Zapier: Zap history emails
- Upfront cost
- DeveloperLook: From $600, fixed scopeFreelancer with Zapier: Low hourly rate
- Who owns it
- DeveloperLook: You, code and dataFreelancer with Zapier: You, in Zapier
Projects We've Built
Business and Service Projects We Have Built
Corporate apps, payroll, and service websites our team built, each connecting a public site to the system behind it.
Money wish Corporate AppDesign & Development
- Finance
- Website
Payrole Website Design & Development
- HR & Staffing
- Website
Luxury Concierge service website
- Business
- Website
Investment Website Design & Development
- Finance
- Website
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built websites and system connections for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,000+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Work Culture
Why MyCase Firms Work With Us
You already pay for MyCase, so our job is to make it pull its weight. These habits keep the work small, safe, and honest.
Tier-honest recommendations
Referral sources that report
Tokens refreshed on schedule
Portal first, not email
Your code and credentials
Timelines you can plan around
Overview
Who sets up MyCase integrations for law firm websites?
DeveloperLook sets up MyCase integrations for law firm websites. We embed MyCase intake forms or connect your own through Zapier or the Open API, create cases from converted leads, and add portal and payment pages. Projects start at $600, take 1 to 5 weeks, and your code and credentials stay with your firm.
- Starting price
- From $600 USD, fixed scope after discovery
- Typical timeline
- Forms in 1 to 2 weeks, API work in 3 to 5
- Experience
- 10+ years of development experience and 1,000+ shipped projects
- Post-launch support
- From 30 to 60 days, based on plan
4 more facts
- Service
- MyCase website integration (lead forms, Open API, portal links)
- Platforms
- MyCase, WordPress, Webflow, and custom web apps
- Built with
- MyCase Open API, Zapier, HMAC-verified webhooks, and React
- Communication
- Calls in US, UK, and AU business hours
You pay for the Advanced tier but still copy website inquiries into MyCase by hand, and its API sits unused.
Your website runs outside MyCase, and you want leads in MyCase without rebuilding the site or upgrading just for the API.
Your clients call to ask how to log in, pay an invoice, or send a document, though MyCase handles all three.
You're building a client dashboard or internal tool that needs to read cases, events, and documents from MyCase.
Your agency builds law firm sites and needs a partner who handles the MyCase connection under your brand.
You use Clio instead of MyCase. The same work for Clio lives on our Clio Website Integration Services page.
You want a portal with your own case stages, branding, and several systems behind it. Our Law Firm Client Portal Development service builds that.
MyCase's own lead form, embedded as it is, already does what you need. Paste its code yourself; you don't need us.
Your budget for MyCase work is under $600. MyCase's built-in intake forms and portal links are the no-cost starting point.
Not sure we're the right fit?
Send a two-line brief. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for MyCase Lead Intake Automation
These are starting points in USD. Your final price depends on your MyCase tier, how many forms connect, and whether cases sync, and you get a fixed proposal after a free tier check.
Lead Form Connect
For firms on any MyCase tier that want website inquiries in MyCase without retyping.
$600
- MyCase lead form embedded and styled
- Or your own form sent through Zapier
- Referral source set per form
- Portal login and pay-online page
- Staff alert for every new lead
- 30 days post-launch support
Open API Sync
For Advanced-tier firms that want leads, cases, and documents created through the API.
$1,450
- Everything in Lead Form Connect
- Leads with custom fields via the API
- Case created when a lead converts
- Webhooks verified with HMAC
- Documents filed to the case folder
- 45 days post-launch support
Custom MyCase App
For firms connecting MyCase to a custom portal, dashboard, or internal tool.
$3,100
- Everything in Open API Sync
- Two-way sync of cases, events, and messages
- Invoice status shown in your own app
- Scheduled token refresh and request pacing
- Error alerts and a weekly sync report
- 60 days post-launch support
For Agencies
White-Label MyCase Setup for Agencies and Consultants
You own the client relationship. We handle the MyCase work behind your law firm projects: lead forms, API sync, portal pages, and monitoring. It ships under your brand, and the firm keeps its credentials.
Your name up front
MyCase details handled
Dated milestones
Scales with your roster
How the partnership works
The MyCase tier, website platform, forms, and what the firm wants automated.
You receive a field map and one fixed price to put in your proposal.
We connect and test under your brand, then transfer credentials and the staff guide.
Partner with DeveloperLookDelivered under your brand
The Right Technology for Your Project
Technology Stack
We start with MyCase's own tools, then add its API, Zapier, or code only where your tier and goals call for them.
- MyCase
- Webhooks
- OAuth 2.0
Zapier
WordPress
Webflow
Next.js
React
Node.js
PostgreSQL
Make
n8n
AWS
Cloudflare
Docker
Slack
FAQ
Frequently Asked Questions
Straight answers on cost, tiers, intake forms, API access, portal links, and payments.
MyCase integrations start at $600 for an embedded MyCase form or your own form connected through Zapier, plus portal and pay-online pages. The $1,450 plan uses the Open API for leads with custom fields, case creation, and documents. Custom app sync starts at $3,100. MyCase and Zapier bill subscriptions separately.
A MyCase API integration takes 3 to 5 weeks, and lead form setups take 1 to 2. The first days go to mapping fields and requesting API credentials, which your admin asks MyCase support for in writing. Build, testing, and launch follow once the credentials arrive.
Connecting your website to MyCase puts each web inquiry straight into MyCase as a lead, with its answers, custom fields, and referral source. Your attorneys review leads where they already work, convert the good ones to cases, and skip the email-to-spreadsheet step. Alerts tell the right person a lead arrived.
Yes, in three ways. MyCase's own forms embed on your site, and the MyCase Zapier integration's Create Lead action works with most form tools. On the Advanced tier, the API creates leads with custom fields and referral sources. We use whichever your tier and form builder support.
In MyCase, matters are cases, so we create the case when your team converts a lead. A webhook tells the integration the lead changed, and the API creates the case with its practice area, staff, and client link. Your team keeps the judgment call, and the typing disappears.
The Open API covers leads, cases, case stages, clients, companies, documents, events, tasks, time entries, messages, and invoices. Webhooks report changes to cases, clients, events, leads, and messages. You can read invoices and record payments, but the API isn't a payment processor, and it requires the Advanced tier.
The portal stays hosted by MyCase, and clients sign in through MyCase itself. Your site gets a clear login button, a short guide, and pages for payments and uploads that point into the portal. Firms using MyCase's own website service get portal access built into their domain.
Not as a standalone checkout, because MyCase payments run per invoice. Clients pay through the portal's Pay Now button, and each invoice's own payment link takes card payments without a login. eChecks need a portal login unless your firm processes through LawPay, according to MyCase's help center.
Only for the Open API, which MyCase offers exclusively on Advanced. Firms on other tiers can connect website forms through Zapier or MyCase's own forms, depending on what their tier includes. MyCase doesn't provide technical support for API builds, so firms bring developers or hire help.
Scheduled token refreshes keep it running: MyCase access tokens last 24 hours, and refresh tokens last two weeks. We also pace requests under MyCase's limit of 25 per second, verify webhook signatures, and alert your team on failures. Support lasts 30 to 60 days, depending on your plan.
Book a call
Book Your Exclusive Strategy Session Today!
Pick a 30-minute slot that works for you. We meet on Google Meet to align on goals, scope, and the right next step.