Class calendar and sign-up widgets
Zen Planner's schedule, sign-up, and lead form widgets placed on your website and styled to fit.
The Problem
When Zen Planner Runs Your Gym but Not Your Website or Books
Zen Planner integrations usually come up when you switch systems, your website still shows an old timetable, and SugarWOD, email, and QuickBooks each hold a different member list.
Switching
Your old system's member export doesn't fit Zen Planner.
Switching
We map people, memberships, attendance, and ranks into Zen Planner's import sheets.
SugarWOD
Members reserve in two apps, so class counts disagree.
SugarWOD
SugarWOD syncs from Zen Planner, with class settings fixed so reservations match.
Website
The schedule page is an old PDF timetable.
Website
Zen Planner's class calendar widget shows the live schedule on your site.
Books
Membership revenue gets keyed into QuickBooks by hand.
Books
Zen Planner's QuickBooks connection is set up and checked with your bookkeeper.
You're moving to Zen Planner next month, and your old system exports members in a format nobody recognizes. Your coaches post the WOD in SugarWOD, but some members reserve in one app and some in the other. The website schedule is a PDF from last season. Trial sign-ups land in an inbox instead of arriving in Zen Planner as prospects. And your bookkeeper still keys membership revenue into QuickBooks by hand.
We start with the member record. Your people, memberships, attendance, and ranks go into Zen Planner's import format with your onboarding coach, so history comes along. Then SugarWOD syncs members, and the class calendar and lead form widgets go on your site, so trial sign-ups arrive as prospects. QuickBooks and email connect last, so each tool works from one clean member list instead of three messy ones.
Members moved with history
People, memberships, attendance, and ranks prepared in Zen Planner's import format with your onboarding coach.
Class calendar on your site
Zen Planner's schedule and lead form widgets on your website, so trial sign-ups land as prospects.
SugarWOD, email, and books synced
SugarWOD, Mailchimp or Engage, and QuickBooks working from the same Zen Planner member list.
Our Zen Planner Integration Process
From Systems Review to Synced Members in Five Steps
You approve the member import, billing dates, and widget placement, and you test a class reservation in Zen Planner and SugarWOD before members see anything.
We look at where members, classes, payments, and workouts live today, and what your old system can export. You get a plan for the import, the widgets, and each connection, including what Zen Planner covers natively.
What's Included
What You Get With Zen Planner Integration Services for Wellness Businesses
Most gyms need the website widgets, SugarWOD, and email connected. Gyms switching systems add the member import and billing move, and multi-location owners add API scoping and reporting.
Compare Options
DeveloperLook vs Onboarding Alone vs a Web Designer
Zen Planner's onboarding coach is free and knows the software well. A web designer can place widgets nicely but won't touch imports or billing. Here's where each one holds up.
| Feature | DeveloperLookBest fit | Onboarding alone | Web designer |
|---|---|---|---|
| Systems review | Every tool and data source mapped | Zen Planner setup covered | Website only |
| Member import | Export cleaned and mapped for you | Format sheets you fill in | Not in scope |
| Payments move | Billing plan with your approval | Processor setup guidance | Not in scope |
| Website widgets | Calendar, sign-up, and lead forms | Widget code provided | Placed and styled well |
| SugarWOD and email | Connected and tested | Settings explained | Not usually included |
| QuickBooks | Checked with your bookkeeper | Settings explained | Not in scope |
| Setup time | 2 to 5 weeks | 3 free onboarding sessions | 1 to 2 weeks |
| Cost | Fixed price from $700 | Included with Zen Planner | Hourly or per page |
DeveloperLook
Onboarding alone
- Systems review
- DeveloperLook: Every tool and data source mappedOnboarding alone: Zen Planner setup covered
- Member import
- DeveloperLook: Export cleaned and mapped for youOnboarding alone: Format sheets you fill in
- Payments move
- DeveloperLook: Billing plan with your approvalOnboarding alone: Processor setup guidance
- Website widgets
- DeveloperLook: Calendar, sign-up, and lead formsOnboarding alone: Widget code provided
- SugarWOD and email
- DeveloperLook: Connected and testedOnboarding alone: Settings explained
- QuickBooks
- DeveloperLook: Checked with your bookkeeperOnboarding alone: Settings explained
- Setup time
- DeveloperLook: 2 to 5 weeksOnboarding alone: 3 free onboarding sessions
- Cost
- DeveloperLook: Fixed price from $700Onboarding alone: Included with Zen Planner
Projects We've Built
Gym, Studio, and Attendance Projects We Have Built
Gym membership apps and sites, a yoga app, and an attendance app we designed and built. None ran on Zen Planner, but each kept members, classes, and check-ins in sync.
SteelFit Gym Membership App Design & Development
- Fitness & Gym
- Membership Platform
- Booking System
StriveGym Membership Website Design & Development
- Fitness & Gym
- Membership Platform
- Website
YogaNest Yoga and Wellness App Design & Development
- Fitness & Gym
- Membership Platform
- Mobile App
HR Attendee Attendance App Design & Development
- HR & Staffing
- Dashboard
- Mobile App
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built membership sites and apps for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Gym Owners Trust Us With Zen Planner
A bad import or a missed billing date costs members fast. These habits keep our Zen Planner integration services careful with member data and easy to hand over.
Zen Planner's own tools first
We use Zen Planner's widgets, SugarWOD link, and onboarding help before anything custom. If its widget code already covers your case, we'll tell you before we quote.
Member data moved with consent
Imports follow your members' consent and billing terms. We move only what your contracts allow, and we keep a record of every file we touch.
Billing dates you approve
Nobody gets charged on a surprise date. You approve every billing date and processor change before the first payment runs in Zen Planner.
Straight talk on the API
Zen Planner's API is partner-gated through Daxko. We say so upfront and start with widgets, Zapier, and exports, so nothing waits on an approval.
Your logins stay yours
We work through staff access you grant in Zen Planner, SugarWOD, and your website. You keep every account, and we hand access back at the end.
Guides your coaches use
You get a short guide to every widget, sync, and setting. Coaches can fix a class setting without opening a support ticket.
Overview
Who sets up Zen Planner integrations for gyms and studios?
DeveloperLook sets up Zen Planner integrations for gyms, CrossFit boxes, and martial arts and yoga studios. We prepare member imports, place class calendar and lead form widgets on your site, and connect SugarWOD, email, and QuickBooks. Setups start at $700, take 1 to 5 weeks, and use Zen Planner's own tools before anything custom.
DEVELOPERLOOK
Project facts · Zen Planner Integration Services
- Service
- Zen Planner integration services (member import, website widgets, SugarWOD, payments, QuickBooks)
- Typical timeline
- 1 to 2 weeks for widgets and SugarWOD, 3 to 5 weeks for a switch-in or several locations
- Platforms
- Zen Planner, SugarWOD, WordPress, Squarespace, Wix, Mailchimp, QuickBooks, and Zapier
- Built with
- Zen Planner widgets and import sheets, SugarWOD sync, Zen Planner Engage, GA4, and Zapier
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30, 45, or 60 days, depending on plan
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $700 USD, fixed scope after a free gym systems review
Reviewed 27 Oct 2026 by Saimul Islam
Good fit
Boxes switching to Zen Planner
You're moving your CrossFit box from another system and need a Zen Planner import members CSV file that keeps memberships, attendance, and ranks intact.
CrossFit gyms using SugarWOD
Your coaches post WODs in SugarWOD, and members reserve classes in both apps. You want Zen Planner and SugarWOD syncing members and reservations properly.
Martial arts and yoga studios
Your studio website still shows a PDF timetable. You want the Zen Planner calendar widget live on the schedule page, so members book from it.
Owners comparing payment options
You're weighing Zen Planner payment processing against your current processor and need a move that keeps card and ACH members billing on time.
Multi-location wellness businesses
You run several studios on Daxko Zen Planner and need sign-ups, emails, and books set up the same way at every location.
Not a fit
One widget, budget under $700
Your budget is under $700 and you only need one class schedule widget on one page. Zen Planner's own widget code covers that, and we'll tell you before we quote.
Studio runs on Mindbody
Your studio runs on Mindbody, not Zen Planner, and you aren't switching. Our Mindbody website integration page covers that system instead.
Want a custom member portal
You want your own membership and billing portal instead of gym software. Our gym membership software and recurring billing portals page covers custom builds.
Need open API access now
You need a Zen Planner API sync running this month without Daxko's approval. API access is partner-gated, so a Zapier or export route is the realistic start.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Zen Planner Integration Services
These are starting points in USD. Your final price depends on your member count, your old system's export, and your locations, and you get a fixed proposal after a free gym systems review.
For Agencies
White-Label Zen Planner Setup for Gym Marketing Agencies
You own the gym or studio client. We supply the Zen Planner work behind your brand: website widgets, member imports, SugarWOD and email connections, and sign-up tracking for your reports. We stay in the background unless you invite us in.
How the partnership works
White label: your client only ever sees your brand
Your clientSees only your brand
You, the agencyOwn the relationship
DeveloperLookBehind your brand
Share the gym's access
Send Zen Planner staff access, the website login, and the old system's export.
- Client needs
- You share the details
- Details received
We plan and quote
We map the import, widgets, and connections, then send a fixed scope.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Launch and hand off
We launch, test class reservations, and give you a white-label guide.
- Done by our team
- Your brand on it
- Handed to your clientDone
- Your client
- You, the agency
- DeveloperLook
Share the gym's access
Send Zen Planner staff access, the website login, and the old system's export.
- Client needs
- You share the details
- Details received
We plan and quote
We map the import, widgets, and connections, then send a fixed scope.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Launch and hand off
We launch, test class reservations, and give you a white-label guide.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
The Right Technology for Your Project
Technology Stack
We use Zen Planner's own widgets, imports, and listed integrations first, then connect the website, workout, email, and accounting tools your gym already uses.
- Zen Planner
- Zen Planner Member App
- Zen Planner Engage
- SugarWOD
WordPress
Squarespace
Wix
Google Analytics (GA4)
- Mailchimp
Zapier
Slack- Google Drive
QuickBooks- PaySimple
Google Sheets- Excel exports
01 / 04
Related Services
Zen Planner setups often lead to a new gym website, a gym CRM rethink, or a look at other gym software before switching.
API Integration Services
DeveloperLook provides API integration services that connect your store, CRM, ERP, payments, and internal tools. Each custom API integration includes a data map, retries paced to rate limits, logging, and failure alerts, with the code in your accounts.
Glofox Gym Software Integration
DeveloperLook provides Glofox gym software integration for multi-location gyms and studios. We place Glofox's web portal on every location page or build custom join flows on its API, so trials and memberships land in Glofox.
Gym Membership Software & Recurring Billing Portals
DeveloperLook builds gym membership software and recurring billing portals on your own Stripe account: card and ACH autopay, member self-service for freezes and upgrades, and signed waivers at joining. It's membership software for gyms that want to own their billing.This page
Zen Planner Integration Services
Pairs with the 6 services around it
Gym CRM Setup
DeveloperLook handles gym CRM setup for gyms, boxes, and studios. We follow every trial lead to a membership, flag members who stop checking in, and sync Mindbody, Glofox, or PushPress. Your fitness CRM software works beside the system that bills members.
Gym Website Design Services
DeveloperLook provides gym website design services for independent gyms and health clubs. We build tour and free pass booking, amenity pages, coach profiles, and live crowd meters. It's website design for gyms that sells the visit, not just the price.
Wodify Integration
DeveloperLook sets up Wodify Integration for CrossFit boxes and fitness studios. We embed schedules and lead forms on your website and tag Mailchimp audiences by member stage. Chat leads reach Wodify too, with API work when a zap can't do the job.FAQ
Frequently Asked Questions
Straight answers on what Zen Planner is, how it works, pricing, QuickBooks, apps, email, member imports, and the API.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Zen Planner is gym and studio management software from Daxko, used by CrossFit boxes, martial arts schools, yoga studios, and gyms. It handles memberships, class schedules, billing, attendance, and a member app in one system. Daxko Zen Planner says more than 5,000 fitness businesses use it, as of October 2026.
Staff set up memberships, classes, and billing in Zen Planner, then members book, check in, and pay through the Member App or the website widgets. Coaches take attendance in the Staff App or at a check-in kiosk. Owners run reports and send emails from the same system, so the member record stays in one place.
DeveloperLook's Zen Planner integrations start at $700: website widgets, SugarWOD, welcome emails, and sign-up tracking for a gym already on Zen Planner. A switch-in with a member import, a payments plan, and a QuickBooks check starts at $1,950. Up to 3 locations or partner API work starts at $4,150. Zen Planner bills its own plan separately.
Widgets, SugarWOD, and email for a gym already on Zen Planner take 1 to 2 weeks. A switch-in with a member import takes 3 to 5 weeks, mostly because exports need cleaning and billing dates need your approval. Multi-location setups follow the same steps for each location, run side by side.
Zen Planner prices by active members. Its pricing page lists the Studio plan from $99 per month for up to 45 active members, as of October 2026. Essentials adds a website, and Ultimate adds Zen Planner Engage. Billing adjusts monthly as your member count changes, and contracts run month to month.
Yes. Zen Planner says it integrates with QuickBooks for automated financial record-keeping, and its help center covers the setup under partner integrations. We connect it, then check a month of membership revenue with your bookkeeper, because a mismatched income account is easier to fix before your first close.
Yes, two. The free Member App lets members book classes, check in, join waitlists, pay bills, and log workouts and PRs. The Staff App handles attendance, retail sales, and payment alerts, and Kiosk Mode turns a tablet into self check-in. A Branded App with your gym's name costs $39 per month, per Zen Planner.
You send emails from Zen Planner's built-in templates to members picked from a report, and you can set up automated messages. Zen Planner Engage adds automated email and text campaigns for leads and members. If you already use Mailchimp, Zen Planner lists it as an integration, so we connect whichever tool you keep.
Your onboarding coach sends Zen Planner's format sheets, and you fill them from your old system's export. Imports cover people, memberships, attendance, payment data, and workout results, and members re-enter cards only if card data isn't imported. We clean the export, map each field, and spot-check records before go-live.
Yes, but access is partner-gated. Daxko's partner docs list a Zen Planner API and ask you to contact a Daxko sales representative for access. Until access is approved, we start with Zapier, which Zen Planner lists as an integration, or with scheduled exports, so your project isn't stuck waiting.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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