Branching commercial intake
Questions that change by building type, so a medical office sees exam rooms and a warehouse sees dock areas.
The Problem
Your Proposals Leave Days After the Walkthrough
It shows up once facility managers start requesting bids from several contractors. The first credible number often sets the frame for everyone else.
01 · Late proposals
Your proposal leaves days after the walkthrough.
Proposals go out the same week, built from numbers your estimator approved.
02 · Copy-paste errors
The PDF goes out with the old client's name in the footer.
A branded PDF assembles itself with scope, terms, and a signature block.
03 · Wasted walkthroughs
Some walkthroughs are for buildings you couldn't price competitively.
A short intake shows a preliminary range from your own production rates.
04 · Paper signatures
A competitor's clean proposal with a signature page arrives first.
Buyers sign through DocuSign or Dropbox Sign, and the copy lands in your CRM.
A facility manager with 3 office buildings asks 4 contractors for pricing on Monday. You schedule a walkthrough for Thursday. Your estimator measures, goes home, and spends Friday night pasting scope tables into last month's Word file. The PDF goes out Tuesday with the old client's name in the footer. By then one competitor has already sent a clean proposal with a signature page. Some of those walkthroughs were for buildings you couldn't have priced competitively anyway.
We start with your own pricing: production rates, labor cost, supplies, frequencies, and margin, written down and approved. A short intake on your site asks for building type, square footage, and frequency, then shows a preliminary range. Once your estimator approves the numbers, the tool builds a branded PDF with scope, terms, and an e-signature block. Your proposals go out the same week, not the following one.
Ranges before the walkthrough
Facility managers see a preliminary price range built from your own production rates and costs.
Proposals built from approved numbers
Your estimator reviews the scope and price, and the branded PDF assembles itself from there.
Signatures without the paper chase
Buyers sign through DocuSign or Dropbox Sign, and the signed copy lands in your CRM.
Our Proposal Generator Process
From Pricing Review to Signed Proposals in Five Steps
Your numbers first. You approve the pricing rules, the range width, and the proposal template before any prospect sees them.
We review your pricing sheet, 3 recent proposals, and how bid requests reach you today. You get a list of the inputs your estimator needs and a sample of the ranges we could show.
What's Included
What You Get With an Automated Commercial Proposal Tool
Six parts, one bid flow. Each piece runs on your pricing rules, your brand, and accounts you own.
Compare Options
DeveloperLook vs RFP Response Tools vs Templates
RFP response tools shine at long questionnaires, and templates cost nothing to start. Here is where each fits when your price depends on buildings, frequencies, and labor.
| Feature | DeveloperLookBest fit | Response software | Word templates |
|---|---|---|---|
| Pricing logic | Your rates built in | Not included | Manual math |
| Online ranges | Shown on your site | Not a web feature | Not possible |
| Questionnaire answers | Not the focus | Content library reuse | Copy and paste |
| Branded PDF | Built after review | Export templates | Formatted by hand |
| E-signature | Trusted signing services | Often built in | Separate tool |
| CRM delivery | Every input attached | Varies by plan | Retyped by sales |
| Setup time | Weeks, by plan | Days to start | An afternoon |
| Ongoing cost | Hosting only | Per-seat subscription | Staff time per bid |
DeveloperLook
Response software
- Pricing logic
- DeveloperLook: Your rates built inResponse software: Not included
- Online ranges
- DeveloperLook: Shown on your siteResponse software: Not a web feature
- Questionnaire answers
- DeveloperLook: Not the focusResponse software: Content library reuse
- Branded PDF
- DeveloperLook: Built after reviewResponse software: Export templates
- E-signature
- DeveloperLook: Trusted signing servicesResponse software: Often built in
- CRM delivery
- DeveloperLook: Every input attachedResponse software: Varies by plan
- Setup time
- DeveloperLook: Weeks, by planResponse software: Days to start
- Ongoing cost
- DeveloperLook: Hosting onlyResponse software: Per-seat subscription
Projects We've Built
SaaS and Business Builds We Have Built
SaaS, finance, and corporate builds with multi-step forms, calculations, and dashboards. None was a contractor proposal tool; they show the logic and screens behind one.
Saasmo Recruiting Software Web Design & Development
- Technology
- HR & Staffing
- SaaS Platform
Oasic Finance SaaS Web Design & Development
- Finance
- SaaS Platform
- Dashboard
Finto Corporate Website Design & Development
- Finance
- Dashboard
- Website
Herile IT Agency Web Design & Development
- Agency
- Website
What Our Clients Say
What Clients Say After Launch
Feedback from teams we have built calculators, web apps, and business tools for.
We had a pretty specific idea of what we wanted our website to become, but I wasn’t sure how easily we could explain all of it to a development team. There were quite a few moving parts, and we were working toward a deadline, so I expected a few things to get lost along the way. That never really happened. They understood what we were trying to achieve, kept us updated throughout the process, and got everything ready within the agreed timeline. The final site feels much easier to navigate, works beautifully on mobile, and is noticeably smoother for our customers. It was a huge relief seeing the original idea actually turn into the website we had in mind.
The mobile experience is probably my favourite part of the new site. We had spent a lot of time making sure the desktop version looked right, and the team kept pushing us to think about how everything would actually feel on a phone too. They were right. The navigation is clean, the interactions feel natural, and everything we’ve tested so far works exactly as it should. They also went through the links, forms, integrations, and other details more than once before launch, which I really appreciated. And even after going live, we could still reach out when something came up. The whole process felt friendly, organised, and surprisingly straightforward.
What I appreciate most is that the website is actually easy for us to manage now. We can update content ourselves instead of sending a developer a message every time we need to change something small. They also paid attention to the technical SEO side, which mattered to us because we didn’t want a new website to create problems for the traffic we already had. I’ve probably asked more questions than I should have since launch, but every question has been handled patiently and without any fuss. The team is easy to work with, they explain things clearly, and when we need something changed, they focus on getting it done rather than making the process complicated.
1,250+
Projects shipped
10+
Years of experience
Top 3%
Upwork Top Rated Plus
5 stars
Average review score
Want results like these?
Tell us what you are building. You get a reply within 24 hours on business days, then a written estimate.
Work Culture
Why Contractors Trust Us With Their Pricing
A proposal tool is only as good as its numbers. These habits keep your prices yours and every figure explainable.
Your rates, written down
Every range comes from your production rates, labor cost, and margin, written out and approved by you. The tool prices work the way your best estimator would.
Preliminary means preliminary
Every figure a prospect sees is labeled a preliminary range until the walkthrough. Facility managers trust a number that doesn't jump for no reason.
A person approves the price
Proposals go out only after your estimator approves the scope and numbers. Automation drafts the document; your team stays responsible for the price.
Every estimate reproducible
Each estimate stores the rates and answers it used, so a bid from last spring can be rebuilt exactly. Renewals start from facts, not memory.
Fixed price after the review
You see a written scope and a fixed price before we build. Any change in scope is priced before work on it starts.
Your tool, your data
The code, pricing rules, and every proposal record live in accounts you own. You can change hosts or developers without losing a bid.
Overview
Who builds custom RFP proposal software for commercial contractors?
DeveloperLook builds custom RFP proposal software for janitorial, landscaping, and facility service contractors. It asks for building type, square footage, and frequency, shows a preliminary range, and turns approved numbers into a signable PDF. Projects start at $950 and take 2 to 10 weeks.
DEVELOPERLOOK
Project facts · Instant RFP & Commercial Proposal Generator Development
- Service
- Instant RFP & commercial proposal generator development
- Typical timeline
- 2 to 10 weeks, by plan
- Platforms
- Your website, HubSpot, or Salesforce
- Built with
- Next.js, PostgreSQL, DocuSign, Dropbox Sign
- Experience
- 10+ years of development experience and 1,250+ shipped projects
- Post-launch support
- 30, 60, or 90 days, by plan
- Communication
- Calls in US, UK, and AU business hours
- Starting price
- From $950 USD, fixed scope after discovery
Reviewed 28 Sep 2026 by Saimul Islam
Good fit
Janitorial and facility service contractors
Your bids start with a walkthrough. Many prospects only wanted a ballpark price you could have shown online.
Estimators buried in formatting
You spend evenings pasting scope tables into Word, and each proposal looks a little different from the last.
Commercial landscaping and pest control firms
Your service mix changes by property, and you want facility managers to build a scope before the first call.
Teams bidding building portfolios
You price several buildings for one owner and need a single proposal with pricing for each site.
Agencies with commercial service clients
You run marketing for a cleaning or facility company on HubSpot, and they want an estimator on the site you manage.
Not a fit
Security questionnaire libraries
You answer long security or compliance questionnaires from a content library. Dedicated RFP response software fits that job better than a custom build.
RFP upload form only
You only need an RFP upload form on a better website. Janitorial Services Website Design covers intake forms without a pricing engine.
Homeowner quotes
You sell to homeowners, not facility managers. Contractor Quote Calculator Development is built for residential trades.
A few proposals monthly
Your budget is under $950, or you send only a few proposals a month. A clean Word or Google Docs template will serve you for now.
Not sure we're the right fit?
Book a free call or message us. We'll tell you honestly whether we're the right team.
Pricing
Transparent Starting Prices for Proposal Generator Development
These are starting points in USD. Your final price depends on intake paths, proposal templates, and CRM steps, and you get a fixed proposal after a free pricing review.
For contractors who want facility managers to see a range before a walkthrough.
$950one-time, USD
- Multi-step intake by building type
- Square footage, frequency, and add-ons
- Range from your production rates
- Screening questions for fit
- Leads and inputs sent to your CRM
- 30 days of post-launch support
Recommended
For teams that want reviewed, branded PDF proposals soon after intake.
$2,450one-time, USD
- Everything in Instant Range Estimator
- Branded PDF with scope and terms
- Estimator review before sending
- DocuSign or Dropbox Sign block
- Views and signatures tracked
- 60 days of post-launch support
For multi-site bids that need pricing by building and a proposal library.
$4,950one-time, USD
- Everything in Branded Proposal Generator
- Pricing by building in one bid
- Scope templates by facility type
- Proposal pipeline synced to your CRM
- Renewal proposals from past bids
- 90 days of post-launch support
For Agencies
White-Label Proposal Generator Development for Agencies
You own the client relationship. We supply the pricing logic, the intake, and the proposal engine behind it, under your agency's name. Your facility service client gets faster bids, and you keep the account and the credit.
How the partnership works
White label: your client only ever sees your brand
- Your client
- You, the agency
- DeveloperLook
Share the brief
Send the client's pricing sheet, recent proposals, and the site and CRM they use.
- Client needs
- You share the details
- Details received
We scope it
You get written pricing rules, a fixed price, and a delivery plan for each phase.
- Scope and plan
- Proposal to resell
- Your quoteYOUR LOGO
Build and hand off
We build under your brand and train your client's admin on rate updates.
- Done by our team
- Your brand on it
- Handed to your clientDone
Partner with DeveloperLookDelivered under your brand
Your brand only
Workshops, drafts, and handover notes carry your agency's name, not ours.
Pricing handled carefully
Rate sheets stay confidential and live only in your client's accounts.
Built to your stack
Runs on your client's site and CRM, whether HubSpot or Salesforce.
Phase by phase
Start with ranges, then add PDFs and multi-building bids when ready.
The Right Technology for Your Project
Technology Stack
We build estimators and proposal engines on standard web tools, sign through trusted e-signature services, and send every lead to your CRM.
React
Next.js
TypeScript
Tailwind CSS
Node.js
PostgreSQL
Google Sheets- PDF rendering
- DocuSign
- Dropbox Sign
- Signed PDF storage
AWS
HubSpot
Salesforce
Google Analytics (GA4)
Google Tag Manager
FAQ
Frequently Asked Questions
Straight answers on cost, pricing logic, PDF proposals, and e-signatures.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
Custom RFP proposal software starts at $950 for a range estimator with screening and CRM delivery. Branded PDF proposals with estimator review and e-signatures move you to $2,450, and multi-building bids with a proposal library start at $4,950. You get a fixed quote after we review your pricing sheet.
A range estimator usually takes 2 to 3 weeks, and a full generator with PDFs and e-signatures takes 4 to 6. Multi-building bid systems take 8 to 10 weeks. The slowest step is turning your pricing habits into written rules, so we start with your rates in week one.
They add a short estimator to their website that turns building details into a price range. The math uses their own rates and labor cost. The facility manager sees a low and high figure, clearly labeled preliminary, and your estimator receives every input. The walkthrough then confirms scope instead of starting from zero.
Short, branching steps work best. Ask building type first, then cleanable square footage, service frequency, and add-ons such as floor care or day porters. Each answer shapes the next question, so a medical office sees exam rooms while a warehouse sees dock areas. Contact details come last, after the prospect has invested in the answers.
We render each proposal from a template in your brand. It holds a cover letter, scope by area, frequency schedule, price summary, terms, and a signature page. The PDF builds on the server once your estimator approves the numbers. Signing runs through DocuSign or Dropbox Sign, and the signed copy returns to your CRM automatically.
It often isn't the biggest factor, but it is one you fully control. An early, complete proposal can set the scope other bidders have to match, while a late one competes on price alone. Price, references, and the walkthrough still decide the award, so speed pays off only when the numbers are right.
It turns square footage and frequency into labor hours, then prices those hours. Hours come from dividing cleanable area by your production rate for each area type, and your labor cost, supplies, and margin set the price. Many contractors start from ISSA's 612 Cleaning Times and adjust them with their own time studies. It shows a range rather than one number, because walkthroughs usually reveal surprises.
Buy when you answer long questionnaires from a content library, because RFP response tools do that well. Build when your pricing is the product: production rates, frequencies, and add-ons that no off-the-shelf automated commercial proposal tool models your way. If an existing tool already covers your case, we'll tell you before we quote.
Yes, each lead arrives in HubSpot or Salesforce with every input attached. That includes building type, square footage, frequency, add-ons, and the range shown. Your sales team sees exactly what the prospect saw, so the first call starts from their numbers. We also tag each lead with its source page and campaign.
Your team can, from an admin screen with rates, labor costs, margins, and add-on prices. Changes apply to new estimates only, and every proposal stores the rates it used, so old bids stay reproducible. Every plan includes 30 to 90 days of fixes, and we train one admin at handover.
Saimul IslamFounder & CEO, DeveloperLookStill have questions?
Send a message or book a call with the team.
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